Story & Media Release Authorization

Healthier Texas values the stories, experiences, and participation of our community. This Story & Media Release Authorization explains how voluntary submissions and event photography may be used.

1. Voluntary Story and Media Submissions

By submitting a story, testimonial, photograph, video, audio recording, or other content (“Submission”) to Healthier Texas, you voluntarily grant Healthier Texas and its authorized representatives permission to use, reproduce, edit for clarity or length (without materially altering the intent), publish, and distribute your Submission in public-facing communications.

This may include, but is not limited to:

• Social media platforms

• Organizational websites

• Email communications and newsletters

• Promotional and educational materials

• Grant reports and funder communications

• Marketing and outreach materials

• Digital and print publications

You understand and agree that:

• Your Submission may be used without compensation.

• Your Submission may be publicly shared to inspire, educate, inform, and support individuals and communities across Texas.

• Healthier Texas may edit formatting, grammar, length, or presentation while preserving the substance of your message.

• You are the original creator of the content or have the legal authority to share it.

• The information provided is accurate to the best of your knowledge.

2. Public Event Photography and Implied Consent

Healthier Texas may photograph, film, or record events, programs, workshops, health fairs, community gatherings, and partner-hosted activities that are open to the public.

By entering and attending a Healthier Texas public event or public-facing partner activity, you acknowledge and agree that photography, videography, and audio recording may occur. Attendance at such events constitutes implied consent to be photographed, filmed, or recorded and for those images or recordings to be used by Healthier Texas for marketing, communications, educational, reporting, and outreach purposes.

Such use may include, but is not limited to:

• Social media

• Website content

• Email communications

• Event recaps

• Organizational reports

• Educational materials

• Fundraising and promotional materials

Event signage may be posted to provide notice of photography and recording. If you prefer not to appear in photographs or recordings, you may notify a Healthier Texas staff member at the event, and reasonable efforts will be made to accommodate your request.

3. Minors

Healthier Texas takes care when using images of minors.

• We do not intentionally identify minors by full name without parent or legal guardian consent.

• Close-up or featured images of minors may require additional written consent from a parent or legal guardian.

• Images of minors will not be paired with sensitive personal health information without explicit guardian authorization.

If you submit content that includes a minor, you confirm that you are the parent or legal guardian and have authority to grant this release on their behalf.

4. Revocation

You may request removal of your Submission from future use by contacting Healthier Texas in writing. While we will make reasonable efforts to honor such requests for future materials, content that has already been published, distributed, or incorporated into printed materials may not be retractable.

5. Privacy

For information about how Healthier Texas collects, uses, and safeguards personal information, please review our Privacy Policy:

https://healthiertexas.org/privacy-policy/

6. Acknowledgment

By submitting content or by attending a Healthier Texas public event, you acknowledge that you have read and agree to the terms outlined in this Story & Media Release Authorization.